Omnium Capital Limited
Privacy Policy
Who are we?
Omnium Wealth Management and Omnium Employee Benefits are the trading styles of Omnium Capital Ltd, registration number 04375284 and we are authorised and regulated by the Financial Conduct Authority under reference number 210765.
What does this Policy cover?
We at Omnium Capital Ltd take your personal data seriously. This policy:
- sets out the types of personal data that we collect about you;
- explains how and why we collect and use your personal data;
- explains how long we keep your personal data for;
- explains when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- explains the effect of refusing to provide the personal data requested;
- explains the different rights and choices you have when it comes to your personal data; and
- explains how you can contact us.
What personal data do we collect about you?
We collect information about you when you engage us for advising on and arranging pensions, investment products, non-investment insurance contracts and mortgages. This information will relate to your personal and financial circumstances. It may also include special categories of personal data such as data about your health, if this is necessary for the provision of our services.
We may also collect information when you voluntarily complete client surveys or provide feedback to us.
We may also collect sensitive personal data about you, in the form of racial or ethnic origin, religious or philosophical beliefs, genetic data, biometric data, data concerning health or data concerning a natural person's sex life or sexual orientation. We only collect sensitive personal data from you, and further process this data, where you have given explicit consent.
Information about connected individuals
We may need to gather personal information about your close family members and dependants to provide our service to you effectively. In such cases it will be your responsibility to ensure that you have the consent of the people concerned to pass their information on to us. We will provide a copy of this privacy policy for them or, where appropriate, ask you to pass the privacy policy to them.
How and why we collect and use your personal data?
We collect information about you to provide you with the services for which you engage us. The primary legal basis that we intend to use for the processing of your data is for the performance of our contract with you. The information that we collect about you is essential for us to be able to carry out the services that you require from us effectively. Without collecting your personal data, we would be unable to fulfil our legal and regulatory obligations.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the necessary personal data, or withdraw your consent for the processing of your personal data, we may not be able to provide the services for which we have been engaged and in certain circumstances we may have to cease acting for you altogether.
How long do we keep your personal data for?
During our relationship with you we will retain personal data which is necessary to provide services to you. We will take all reasonable steps to keep your personal data up to date throughout our relationship.
We are also subject to regulatory requirements to retain your data for specified minimum periods. These are, generally:
- Five years for investment business
- Three years for mortgage business
- Indefinitely for pension transfers and opt-out business
- Three years for insurance business
- Five years for anti-money laundering verification details.
These timescales take effect from the date our professional relationship with you ends.
These are minimum periods, during which we have a legal obligation to retain your records.
We reserve the right to retain data for longer where we believe it is in our legitimate interests to do so. In any case, we will not keep your personal data for longer than 15 years after our relationship with you has ended.
You have the right to request deletion of your personal data. We will comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above.
Who do we share your personal data with?
To deliver our services to you effectively we may send your details to third parties such as those that we engage for professional compliance, accountancy or legal services as well as product and platform providers that we use to arrange financial products for you.
Where third parties are involved in processing your data we will have a contract in place with them to ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidentiality in processing your data and that they will only act in accordance with our written instructions.
Where it is necessary for your personal data to be forwarded to a third party we will use password and /or encryption to protect your personal data in transit.
To fulfil our obligations in respect of prevention of money-laundering and other financial crime we will send your details to third party agencies for identity verification purposes.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use Cookies to collect personal data on you?
We use cookies to track visitor use of the website and to compile statistical reports on website activity.
For further information visit http://www.allaboutcookies.org/
We specifically use cookies to track visitors to our website via Google Analytics and from LinkedIn and Facebook.
You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
Other websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.
Marketing
We would like to send you information about our products and services and those of other companies in our group which may be of interest to you. If you have agreed to receive marketing information, you may opt out later.
You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other members of the group. If you no longer wish to be contacted for marketing purposes, please contact us by email or post, or by clicking here
Do we transfer your data outside the EEA?
On occasions Omnium Capital deals with some international organisations and accordingly uses global information systems. As a result, Omnium Capital transfers some personal information outside the EEA. This information is limited only to those organisations where this is deemed necessary to perform our business duties and any affected clients are informed of this fact prior to the business being transacted.
What rights do you have in relation to the data we hold on you?
By law, you have many rights when it comes to your personal data. Further information and advice about your rights can be obtained from the Information Commissioner’s Office website here.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will let you know.
Changes to our privacy policy
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 31 July 2021.
How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you: by email at dataprotectionlead@omniumwealth.com
Or write to us at: Omnium Capital Ltd, Bourne House, Queen Street, Gomshall, Surrey, GU5 9LY.
Omnium Capital Limited Privacy Policy v1.4 31 July 2021